Duplicate entry
A contact, order or invoice is entered more than once. Each extra copy creates another place for mistakes.
CONNECTED BUSINESS SYSTEMS
Connect your business systems. Keep your data in sync.
Your website, CRM, online store, billing software and internal tools should not hold different versions of the same information. Rontech Agency builds business system integrations that keep the right records connected, without repeated copying and checking.
We work with the software you already use, agree on how data should move, and make updates and failures easier to track.
WHERE INFORMATION BREAKS DOWN
Same customer. Different data in every tool.
When applications do not communicate, people become the connection. They copy details, compare reports and check whether the last update made it across.
Out-of-date records
An order status changes in one system, but the sales or operations team still sees yesterday's information.
Silent failures
An update does not arrive, and nobody notices until someone checks a report or a customer follows up.
THREE COMMON INTEGRATION NEEDS
Make your existing software work together.
We connect the systems you already depend on. The integration is shaped around the records, rules and approvals that matter to your team.
CRM & sales integrations
Keep contact details, enquiries, deals and follow-up information consistent between your CRM and the tools around it.
Typical uses
- Create or update CRM contacts from website forms and incoming enquiries.
- Sync lead enrichment fields without creating duplicate contacts.
- Share sales status updates with the teams that need them.
How it works: A new enquiry is matched against existing CRM records. Agreed fields are updated, and the result is recorded so the team can see whether the transfer succeeded.
E-commerce & finance integrations
Connect online orders, customer records, payment status and billing information so staff can work from consistent data.
Typical uses
- Send Shopify or WooCommerce order details into a CRM or order-management system.
- Pass invoice or payment status updates to the systems that require them.
- Keep agreed customer, stock or order-status fields synchronized.
How it works: When an order changes, the integration identifies the matching record, maps the agreed fields and updates the destination. Financial statuses are carried over only when supported and appropriately verified.
ERP & business operations integrations
Connect ERP records, internal applications and external services through supported APIs, webhooks and carefully controlled processes.
Typical uses
- Submit an operational request from an ERP system to a delivery or infrastructure platform.
- Return execution status and results to the originating system.
- Keep selected records aligned across internal databases and team tools.
How it works: A request or record change moves through a defined integration. Both systems retain the fields and status information they need, and an authorized person can review exceptions.
HOW A SYNCHRONIZATION WORKS
One order. Updated customer and deal information.
Follow a fictional Shopify order as an integration finds the matching contact and updates a related deal in Pipedrive. Switch between a successful update, a duplicate event and a temporary connection error to see what a dependable integration should handle.
SOURCE AND DESTINATION RECORDS
- Order
- #10482
- Customer
- Olivia Bennett
- Amount
- €249.00
- Payment
- Paid
- Person
- Olivia Bennett
- Deal
- Existing deal
- Shopify reference
- #10482
- Mapped status
- Paid
01 / 04
Receive the change
A Shopify order event arrives. The system identifies the event and confirms that the request can be trusted before processing its contents.
- INPUT
- Signed order event and order reference
- ACTION
- Validate source and event identifier
- RESULT
- Order change accepted for processing
SIMULATE AN OUTCOME
Update recorded · UPDATED
Shopify order #10482 linked to Pipedrive deal. The matched contact and deal show the latest agreed order reference and details.
Interactive example with fictional data. No live Shopify or Pipedrive account is connected.
EXPERIENCE BEHIND THE WORK
Integrations built around real operational needs.
Our project experience includes connecting internal systems, preparing CRM data and moving information between tools. These examples are anonymized; they do not imply that every part of each workflow is a completed production rollout.
01 / OPERATIONAL INTEGRATION
ERP requests linked to deployment operations
THE PROBLEMAuthorized teams needed a way to initiate an operational deployment from an ERP system and see the outcome without moving between several technical interfaces.
WHAT WE CONNECTED / WORKED ONAn ERP interface, an automation layer and a CI/CD execution system, with request identifiers and execution status passed between them.
IN PRACTICEA request begins in the ERP system, runs through the integration and returns progress or outcome information that authorized users can check.
Implemented production workflow. Client, original ERP platform, identifiers and infrastructure details remain confidential. No quantified time-saving claim.
ERP→Integration→CI/CD→Status
02 / SALES DATA
Lead enrichment and CRM records
THE PROBLEMResearch and outreach tools can produce useful lead details in different formats, making CRM records difficult to maintain consistently.
WHAT WE CONNECTED / WORKED ONCollecting and normalizing company and contact details, adding enrichment fields, checking duplicates and preparing structured records for the sales workflow.
IN PRACTICEA researched contact can be checked against an existing record before approved fields are added or updated.
Developed and tested workflow components; full production deployment and measured client outcomes are not established for every flow.
03 / RECRUITMENT DATA
Interview records across recruitment tools
THE PROBLEMInterview transcripts and candidate information need to reach the right recruitment records without repeated manual formatting.
WHAT WE CONNECTED / WORKED ONProcessing meeting transcripts, structuring notes and preparing the information for recruitment-system updates and review steps.
IN PRACTICEAn interview summary is matched to the appropriate candidate record and reviewed before an update is accepted.
Previous automation work and tested components; the entire newer architecture is not claimed as deployed end to end.
BUILT FOR EVERYDAY USE
Know what moved, what changed and what needs attention.
Connecting two systems is only the beginning. Reliable integrations need clear rules for data ownership, unexpected responses and changes over time.
Clear ownership of data
Agree which system is the source of truth for each field, what can be updated and what should never be overwritten automatically.
Safe processing of repeat events
Use stable identifiers and duplicate-handling rules so retries do not create unnecessary second records.
Visible errors and recovery
Record failed updates and define when to retry, notify someone or pause for review.
Secure access and controlled changes
Use scoped permissions and suitable authentication, then test changes before release.
Exact safeguards depend on the platforms, APIs, permissions and business requirements.
YOUR TOOLS, CONNECTED
Keep the software your team already uses.
Rontech Agency works with APIs, webhooks and supported connectors to link CRMs, e-commerce platforms, finance tools and internal systems. We choose the technical approach based on what your existing tools actually support.
Shopify
WooCommerce
Pipedrive
HubSpot
Stripe
QuickBooks
n8n
Zapier
Integration options depend on your subscriptions, API access and the operations each product makes available.
HOW WE WORK TOGETHER
A one-time integration or ongoing support. Your choice.
Some integrations are a defined project. Others need monitoring and updates as your tools, data and business rules change. We support both approaches.
01 / FIXED-SCOPE PROJECT
One-time implementation + training
BEST FOR
For teams with a clearly defined integration and an internal team that will manage it afterwards.
INCLUDED
Discuss a one-time integrationDiscovery and data mapping; build and testing; deployment; handover documentation and training on routine checks and exceptions.
02 / ONGOING PARTNERSHIP
Monthly maintenance & improvement
BEST FOR
For connected systems that need continued monitoring, troubleshooting and changes as the business grows.
INCLUDED
Discuss ongoing supportAgreed monitoring and error review; updates for API or process changes; fixes and incremental improvements within an agreed monthly scope.
Pricing, response times and included work are agreed individually; no unlimited support or uncontracted SLA is implied.
COMMON QUESTIONS
Questions we often hear about integrations.
LET'S TALK
Tell us which systems need to work together.
Share the tools involved, the information you need to exchange and what currently goes wrong. Rontech Agency will help you identify a practical next step.